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Brenda Knight Brenda Knight Brenda.Knight@shu.edu

From: Sheila F Riley <Sheila.Riley@shu.edu> Sent: Tuesday, October 24, 2023 4:44 PM To: College of Arts and Sciences Subject: Fw: College of Arts and Sciences - Student Travel Procedures Dear College

Sheila F Riley

Dear College of Arts and Sciences faculty members and staff, We wanted to ensure that all faculty and staff were aware of the procedures in the College of Arts and Sciences for student travel requests and reimbursements. Student Travel Requests 1. Requests for student travel should be preapproved and can be made by completing the Student Development Support Program Request form (see attached). 2. Requests should be made 4 weeks prior to the activity or earlier when possible. 3. The form should be signed by the faculty member or principal investigator mentoring the student. 4. Be sure to have the student include as much information as possible, for example, conference fee, accommodations, airfare and estimated food costs. The cost to print a poster may also be included. 5. Completed forms can be submitted to the department chair or secretary. Student Travel Reimbursements 1. Completed check requisition form (students only) with itemized receipts, approved travel request form and copy of the program for the conference attended must be submitted within 2 weeks of completion of activity. 2. The form can be located on the Pirate Portal or obtained from the department secretary. 3. The check requisition should include the student's current address in Banner, the students' campus wide identification and a business purpose for example presented a poster. 4. The principal investigator or faculty member mentoring the student should sign the form in the Requestor Line and submit to the department secretary. 5. International travel receipts should be converted to US dollars and reflect the exchange rate used. This procedure is applicable to both undergraduate and graduate students. Best, Sheila and Jonathan